1. The name of the Club is “The Rangiora Golf Club (Incorporated)” (hereinafter referred to as the “Club”)
2. The Registered Office of the Club shall be situated at the Golf Clubhouse, Rangiora, or at such other place as the Committee may from time to time determine.
3. The objects for which the Club is established are:
(a) To provide for the members a golf course, green and clubhouse, and to supply to members refreshments, and all things incidental to the playing of golf, and to assist, promote and encourage the game of golf, and not pecuniary gain.
(b) To purchase, take on lease or otherwise acquire and hold real and personal property for the furtherance of the objects of the Club.
(c) To erect, maintain, alter and repair, hire or otherwise acquire any buildings and erections, installations, machinery, equipment or other property necessary, or that may be required for the purposes of the Club.
(d) To promote and hold, either alone or jointly with any other Club, Society, Association, or persons, such meetings, competitions, matches and allied matters as are pertinent to the Club and to offer, give or contribute towards prizes and trophies, medals and awards therefore (other than money prizes) and to promote, give or support social and cultural functions.
(e) To establish, promote, or assist in establishing or promoting, and to subscribe to, affiliate with, or become a member of any other Association, Society or Club, whose objects are similar or in part similar to the objects of the Club or the establishment or promotion of which may be beneficial to the Club.
(f) To buy or otherwise acquire chattels of all descriptions, books, papers, machines, equipment apparatus and other things required for or of use in connection with the objects or affairs of the Club.
(g) To raise money by subscriptions, fees or levies as is provided in Rule 15 hereof.
(h) To invest and deal with the money of the Club not immediately required in such manner as may from time to time be required.
(i) To manage, let, sell, exchange, mortgage, charge or otherwise dispose of any property of the Club in such manner as may be expedient.
4. (a) The Club consists of those members who have been elected or may from time to time be elected in accordance with the Rules of the Club.
(b) A professional golfer shall be eligible for membership
(c) That all NZ Golf affiliated members shall be eligible to have reciprocal visiting rights for the use of the Clubhouse facilities.
5. There are the following classes of membership (other than Life members)
(a) Full members
(b) Midweek members
(c) Country members
(d) Summer members
(e) Junior members
(f) Honorary members
(g) Associate members
(h) 9 Hole Golfers
6. Set out in this rule in respect of each class of membership are:
(i) The person eligible
(ii) The method of election or transfer from one class of membership to another
of the Club
Note: The expressions ”persons” and “members” of whatever category shall include both male and female and any reference to “his” shall be deemed to include “her”.
Approval for the transfer from Full to Midweek, Country, Summer, Honorary or Non playing membership shall be at the discretion of the Committee.
(b) Midweek Members
Approval for transfer from Midweek to Full, Country, Summer or Non playing membership shall be at the discretion of the Committee.
(iii) Eligible to play on Opening and Closing Days but no right to use the course on Saturdays, Sundays, Public Holidays, Official Club Days or on days set aside by the Committee for the holding of men’s and women’s championships. Full use of the clubhouse and other facilities of the Club.
( c) Country Members
Approval for transfer from Country to Full, Midweek, Summer or Non playing membership shall be at the discretion of the Committee.
(d) Summer Members
Approval for transfer from Summer to Full, Midweek, Country or Non playing membership shall be at the discretion of the Committee.
(e) Junior Members
(i) Categories shall be School Students, young persons under the age of 23.
(ii) Election in accordance with Rule 9
Approval for transfer from Junior to Non Playing or Associate membership shall be at the discretion of the Committee.
(iii) The right to use the course, the clubhouse and other facilities of the Club subject to any restriction which the committee may from time to time impose.
( f) Honorary Members
(g) Associate Members
(i) Any Full or Junior member
(ii) By application to the Committee
(iii) Eligible to play only on Opening and Closing Day. May play at other times, subject to payment of a green fee, as determined by the Committee. Full use of the Clubhouse and the practice area, but excluding any practice area on the course proper.
(h) 9 Hole Golfers
(i) Any person of any age
(ii) In the case of existing members by application to the Committee to transfer to this class of membership.
New members by election in accordance with Rule 9. Transfer from this class to any other classification shall be at the discretion of the Committee.
(iii) Eligible to play on Opening and Closing Days and to play 9 holes of the course on those days designated by the Committee. Full use of the Clubhouse and other facilities of the Club.
Note: As required, the Committee may decide on further classes of membership and the
appropriate rules and subscriptions may be fixed accordingly by that Committee.
LIMITATION ON CLASSES
7. The Committee shall have the power, from time to time, to limit the number in any class of membership.
8. (a) The Club, in General Meeting, upon the recommendation of the Committee, may elect
any member who has given outstanding service to the Club, to be a Life member. A two-thirds majority of those present and voting shall be necessary at such election.
(b) No subscription, with the exception of levies, shall be payable by a Life member but in all other aspects he shall rank as a Full member and unless the context otherwise requires, the expression “Full member” wherever used in these Rules shall include a Life member.
ELECTION OF MEMBERS
9. (a) Nomination for membership shall be in writing in such form as the Committee may
from time to time require, signed by the candidate and two proposers, both of whom
must be members of the Club and shall be delivered to the Secretary.
(b) Each nomination for membership shall be considered by the Committee at its meeting
next following, and the Committee may either proceed to the election or the rejection
of the candidate or defer the matter for further consideration at a later meeting. The
Committee may reject a candidate without assigning a reason for the rejection.
NOTICE TO NEW MEMBERS
10. (a) On the admission of a new member, the Secretary shall forthwith inform him in writing
of his admission, furnish him with a copy of the Rules of the Club and request him to
pay the amount of his entrance fee (if any) and subscription.
(b) No new member shall be entitled to exercise any of the rights of membership until he has paid his entrance fee (if any) and subscription, and if such payment shall not have been made within one calendar month from the notice to him as aforesaid his admission to membership shall be void unless he shall satisfy the Committee that there was a good and sufficient cause for such delay.
TERMINATION OF MEMBERSHIP
11. (a) A member shall cease to be a member of the Club if:-
(i) He gives notice in writing to the Secretary that he wishes to resign from membership
(ii) In the case of Country members, if he ceases to be eligible for such membership
(iii) If he has failed for a period of calendar month, after the same becamse due, to pay the whole of any subscription or other monies payable by
him pursuant to these rules, provided always that this clause shall not apply to any member who has an agreement approved by Committee
to pay his subscription and other monies payable by him by instalments.
(b) Any person, ceasing to be a member shall remain liable to pay his subscription for the current subscription year unless he ceases to be a member before the first day of April when he shall be liable for only such portion of his subscription as the Committee shall determine.
(c) The Club reserves the right to withhold handicap details of any member still unfinancial on termination of their membership.
SUSPENSION OR EXPULSION OF MEMBERSHIP
12. (a) Any member found guilty of a breach of these Rules and By- Laws, or of any
conduct deemed unworthy of the Club shall be (a) expelled or (b) suspended from the Club for such period as the Committee may think fit, provided always that the member has been given the opportunity to be heard by, or provide written explanation to the Committee prior to such action being taken.
(b) Any member so suspended or expelled may give to the Secretary, within fourteen days of receipt of notice of the decision of the Committee, written notice of appeal and shall thereupon have the right to have such decision submitted to a General Meeting of the Club, to be held within one calendar month from the date of such notice. The member may submit an explanation in writing and shall have the right to be heard, but the decision of Committee shall stand except to the extent that it is notified or reversed by a two thirds majority vote of the members present and voting at such General Meeting.
13. Any person ceasing to be a member under any of the foregoing rules shall thereupon forfeit all the rights to or claims upon the Club or its property or funds which he might have had by reason of his membership.
14. The amount of entrance fee shall be such amount as is fixed from time to time by the Committee and shall be paid by each member upon his election to the Club. The Committee may from time to time, and in any case it thinks fit, waive or reduce the entrance fee otherwise payable by any new member.
15. (a) The annual subscription payable by members of each class of membership shall be
such as shall be fixed by the Club in Annual Meeting following a recommendation by the Management Committee, or if not so fixed shall be the same amount as was payable in respect of the previous year.
(b) That all elected and appointed members of the Management Committee are afforded a 50% reduction in the annual base subscription of the Club. Should a member of the Management Committee resign during their term, the relative base subscription of the non served portion of their term, then becomes payable.
(c) The subscription payable by a member on election shall be the subscription for the current year reduced proportionately according to the number of months that have elapsed since the commencement of that year prior to the month in which he is elected.
(d) The subscription year shall commence on the first day of March in each year and end on the last day of February next following.
PAYMENT OF SUBSCRIPTIONS
16. (a) Notice of the subscriptions payable by members shall be sent to members within two
months following the Annual Meeting in each year, but failure to send or delay in sending any such notice shall not affect the liability of any member to pay his subscription.
(b) Subscriptions payable by members shall become due and payable on the first of March in each year, and any members who has not paid his subscription, or does not have an agreement approved by the Committee to pay his subscription by instalments by the 20th of March, shall cease to be entitled to the privileges of the Club and to all rights of membership until his subscription has been paid.
17. (a) The Club shall in each year hold a General Meeting as its Annual General Meeting
and such other General Meetings as may be convened in accordance with these rules.
(b) The Annual General Meeting shall be held not later than the last day of November
(c) All General Meetings, other than the Annual General Meeting, shall be known as Special General Meetings.
18. The Committee may from time to time for any special purpose convene a Special General Meeting and shall do so in respect of a requisition in writing signed by at least 25 Full or Mid-week members of the Club, such requisition to state the purpose for which the meeting is required.
NOTICE OF MEETINGS
19. (a) The Annual General Meeting shall be called by giving at least seven days’ notice in
writing. The notice shall specify the place, the day and the hour of the meeting and
the general nature of the business to be transacted at the meeting.
(b) (i) Within seven days of the Committee resolving to call a Special General
Meeting or within seven days of receiving a requisition from 25 members, the Secretary shall send a written notice to all financial members, such notice to contain an abstract of the business to be transacted at the meeting. The Special General Meeting shall be held no sooner than fourteen days or later than four weeks from the date of posting of the said notice.
(ii) If on receipt of such notice any member wishes to bring forward any other
business at the Special General Meeting he shall give written notice to the Secretary, such notice to specify this additional business. The notice must be received by the Secretary not less than seven days before the date of such meeting. The Secretary shall immediately send to all financial members an amended notice specifying the additional business to be transacted at the meeting.
(c) Notice as aforesaid shall be given to each financial member as recorded by the Secretary
(d) The accidental omission to give notice of a meeting or the non receipt of notice by any financial member shall not invalidate the proceedings at the meeting.
(e) A copy of the notice shall be posted in the clubhouse not later than the day upon which notices are distributed to members.
BUSINESS TO BE TRANSACTED
20. (a) The Annual General Meeting shall be held for the following purposes:
(i) Consideration and adoption of the Annual Accounts and Balance Sheet;
(ii) Consideration and adoption of the Reports of the Committee;
(iii) Election of office bearers;
(b) All business that is transacted at a Special General Meeting shall be Special Business.
21. (a) No business shall be transacted at any Annual General Meeting or Special General
Meeting unless a quorum of members is present at the time when the meeting proceeds to business.
(b) Twenty five (25) Full or Mid-Week members present at the meeting shall be a quorum.
ADJOURNMENT WHEN NO QUORUM
22. (a) After half an hour from the time appointed for the meeting, if a quorum is not
present, the meeting if called upon the requisition of members shall be dissolved and in any other case it shall stand adjourned to such day and at such time and place as the Committee may determine, and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the Full and Mid-Week members shall be a quorum.
(b) At least three days’ notice in writing of the day, time and place of the adjourned
meeting shall be given in the same manner as for a General Meeting and shall state
that if twenty five Full and Mid-Week members are not present, the number present
shall be a quorum.
RIGHT TO VOTE
23. (a) No person other than a Full or Mid-Week member, whose subscriptions are not in
arrears, shall be entitled to vote at an Annual General Meeting, or Special General Meeting, and each Full or Mid-Week member present shall be entitled to one vote.
(b) In the case of an equality of votes the Chairperson of the Meeting shall be entitled to
a second or casting vote.
(c) No resolution relating to Special Business shall be declared carried unless supported by two thirds of the Full or Mid-Week members present and voting thereon.
24. At any General Meeting a resolution put to the vote shall be decided on a show of hands, unless before the show of hands is called, a poll is demanded by the Chairperson or by ten Full or Mid-Week members present.
25. A poll so demanded shall be taken forthwith by the issue of voting papers in such form as the Chairperson may approve.
TERM OF OFFICE
26. The Committee, Men’s, Women’s, House and Greens Committees shall be elected and
Patron or Patroness may be appointed at each Annual General Meeting, and shall continue in office until their successors are duly elected or appointed.
Note: The position of Financial Adviser shall not be an elected one. Following election of the Committee, that Committee shall appoint a person to the position of Financial Adviser. Such person need not be a member of the Club.
27. Any vacancy in the Officers or Committees shall be filled by the Committee. If a member of
the Committee shall be absent without leave for three consecutive meetings of such Committee, he shall thereupon cease to be a member of such Committee unless the Committee shall otherwise decide.
NOMINATION AND ELECTION OF OFFICERS
28. (a) There shall be posted in the Clubhouse a notice calling for nominations and stating a
date, being a date not later than twenty-one days from the date upon which the notice is posted, by which such nominations must be in the hands of the Secretary.
(b) All nominations shall be in writing signed by two Full or Mid-Week members as proposer and seconder and by the candidate for office and shall be lodged with the Secretary not later than five o’clock in the afternoon on the date stated in the notice calling for nominations.
(c) The names of all candidates for office so nominated, together with the names of the proposer and seconder, shall be posted on the notice board in the clubhouse not less than seven days prior to the date of the Annual General Meeting.
(d) If the candidates so nominated do not exceed the number required, those nominated shall be declared duly elected by the Chairperson at the Annual General Meeting.
(e) If there shall be insufficient nominations for office, in order to remedy same, further nominations for office, limited to such positions for which there is an insufficiency may be received up to the Annual General Meeting.
(f) If the candidates so nominated exceed the number required the election shall be by ballot conducted by the issue of voting papers in such a form as the Chairperson may approve.
(g) No staff member or contractor shall be eligible to serve on a Committee.
(h) In the voting for the Men’s Captain, Vice Captain and Men’s Committee, only men who are Full or Mid-Week members, whose subscriptions are not in arrears, shall be entitled to vote.
(i) In the voting for the Women’s Captain, Vice Captain, and Women’s Committee, only women who are Full or Mid-Week members, whose subscriptions are not in arrears, shall be entitled to vote.
(j) Any voting paper containing affirmative votes for a greater number off candidates than are required to fill the position(s) shall be declared invalid.
MANAGEMENT AND COMMITTEES
29. (a) The management and control of the affairs of the Club (except as otherwise provided
by these Rules) shall be vested in a Management Committee (referred to herein as the “Committee”) consisting of the President of the Club, the Vice President of the Club, a Men’s Captain, a Women’s Captain, the House Committee Convenor, the Greens Committee Convenor, Immediate Past President (ex officio) and Financial Adviser.
(i) That only those members elected or appointed to the Management Committee shall be entitled to full voting rights at the Committee Meetings.
(ii) That where a Convenor is unable to be present at any Committee Meeting, a deputy may represent that Sub Committee and shall be entitled to vote only on any business relating to that Sub Committee.
(b) The management and control of the affairs of Men’s competitions shall be vested in a Sub Committee to be known as the Men’s Match Committee and shall consist of a Men’s Captain, a Men’s Vice Captain and up to 5 other Men members.
(c) The management and control of the affairs of Women’s competitions shall be vested in a Sub Committee to be known as the Women’s Match Committee and shall consist of a Women’s Captain, a Women’s Vice Captain and up to 5 other Women members.
(d) The management and control of the affairs of Mixed competitions shall be vested in a Sub Committee to be known as the Mixed Match Committee and shall consist of a the Men’s and Women’s Committee and two 9 hole representatives.
(e) The management and control of the affairs of Junior Golf shall be vested in a Sub Committee to be known as the Junior Committee and shall consist of members as appointed by the Mixed Match Committee
(f) The management and control of the affairs of the House shall be vested in a Sub Committee to be known as the House Committee and shall consist of a Convenor and 4 members.
(g) The management and control of the affairs of the Greens shall be vested in a Sub Committee to be known as the Greens Committee and shall consist of a Convenor and 4 members.
(h) A Patron or Patrons of the Club may be appointed.
(i) With the exception of the Financial Advisor, no-one other than a Full member or Mid-week member shall be eligible to hold office on a Sub Committee and upon a member of the Sub Committee ceasing to be a Full or Mid-Week member, they shall thereupon cease to hold office.
(j) The Committee may from time to time appoint from any members of the Club such Sub Committees as they may deem necessary or expedient, andmay depute or refer to them such of the powers and duties of the Committee as the Committee may determine. Such Sub Committees shall report their proceedings to the Committee and shall conduct their business in accordance with the directions of the Committee.
30. (a) Meetings of the Committee shall be notified by the Secretary in accordance with instructions given from time to time by the Committee or at the direction of the
President or upon receiving a requisition in that behalf signed by not less than two
members of the Committee. At least one clear day’s notice of such meeting must be
given to all members of the Committee.
(b) The President, or failing him, a member selected by the meeting shall preside as Chairperson at the meetings of the Committee. In the case of an equality of votes the Chairperson of the Meeting shall be entitled to a second or casting vote.
(c) At any meeting of the Committee, five members present shall be a quorum.
POWERS OF COMMITTEE
31. Subject to any statutory enactment or rule of law to the contrary all the powers and the entire management and control of the Club shall be exercisable by the Committee provided always that the Committee shall be subject to the directions of the General Meeting, and provided further that the Committee shall not let, sell exchange, mortgage, charge or otherwise dispose of any real property of the Club, nor borrow money in excess of $50,000.00 by way of bank overdraft or otherwise, nor give security over all or any of the real or personal property, of the Club unless first authorised by the Club in General Meeting.
32. (a) The Committee shall have power from time to time to make, repeal and amend all
such By-Laws and regulations (not being inconsistent with these Rules), as they shall deem expedient for the internal management and well being of the Club including, but not limited to, the regulation of the clubhouse, grounds and links and the arrangement and control of all Club events, games and matches. All such By-Laws and regulations and arrangements shall be binding upon the members until repealed by the Committee or set aside by a resolution of a General Meeting of the Club. The Committee shall within 21 days inform members of any By-Laws or regulations so made, repealed or amended.
(b) The Committee may appoint staff and contractors whose terms of employment shall
be decided by the Committee.
33. (a) There shall be a Secretary and a Treasurer (or one person holding the two offices)
appointed by the Committee neither of whom need be a member of the Club and who may be paid such salary as the Committee shall from time to time determine.
(b) The Secretary shall keep full and correct minutes of all proceedings at meetings of the Club and of the Committee and shall maintain a list of members and their addresses and the dates at which they became members and perform such other duties as the Committee may from time to time decide.
(c) The treasurer shall be responsible for keeping proper books of account for the Club and submitting a duly audited Balance Sheet and Income and Expenditure Account for the last financial year, to each Annual General Meeting and shall perform such other duties as the Committee may from time to time decide.
34. The Club shall appoint a person to review the Annual Financial Statements of the Club (“the Reviewer”). The Reviewer shall conduct an examination with the objective of providing a report that nothing has come to the Reviewer’s attention to cause the Reviewer to believe that the financial information is ot presented in accordance with the Club’s accounting policies. The Reviewer must be a suitable qualified person, preferably a member of the New Zealand Institute of Chartered Accountants, and must not be a member of the Committee, or an employee of the Club. If the Club appoints a Reviewer who is unable to act for some reason, the Committee shall appoint another Reviewer as a replacement.
The Committee is responsible to provide the Reviewer with:
(a) Access to all information of which the Committee is aware that is relevant to the preparation of the Financial Statements such as records, documentation and other matters.
(b) Additional information that the Reviewer may request from the Committee for the purpose of the review.
(c) Reasonable access to persons within the Club from whom the Reviewer determines it necessary to obtain evidence.
35. A solicitor to the Club may be appointed by the Committee to act as legal advisor to the Club. The Committee may in its discretion refer to the solicitor all matters upon whish a legal opinion is required for Club and may instruct him to act for the Club on any matter it considers expedient to so do.
36. (a) All monies received by the Club shall be lodged to the credit of the Club with a trading bank or a savings bank and cheques and orders for withdrawal shall be signed by any two of the following officers of the Club:-
Treasurer, Secretary, President, Vice President
(b) Monies not immediately required for any purposes of the Club may be invested by the Committee in any investment authorised by law for the investment of trust funds.
(c) For financial purposes the Club year shall commence on the first day of September in each year and end on the last day of August next following.
37. The Club shall have a Common Seal which shall be kept in the custody of the Secretary and shall only be used pursuant to a resolution of the Committee and every instrument to which the Seal is affixed shall be signed by the President and two other members of the Committee.
RULES OF PLAY
38. The rules of play shall be the Rules of the Game of Golf as adopted from time to time by the Royal and Ancient Golf Club of St Andrews, except in so far as they may be varied by the New Zealand Golf Association or by local rules of the Club.
OFFICIAL CLUB DAYS
39. (a) Thursday is allocated for Women for the running of their regular weekly competition.
(b) Saturday is allocated for Men for the running of their regular weekly competition. In addition, Women are allocated a time on Saturday morning to play their weekly competition.
(c) 9 Hole members are allocated a time on Tuesday mornings to play their weekly competition.
ALTERATION OF RULES OF THE CLUB
40. These Rules may be altered, added to or rescinded in whole or in part by a resolution of the Club in Annual General Meeting, or Special General Meeting, in favour of which two thirds of the Full or Mid-Week members present and voting have voted. Notice of the proposed alteration, addition or rescission shall be given in the notice convening the meeting either by printing the full text of the proposal or by indicating the general nature thereof and stating where copies of the text are available for inspection. Any addition or alteration necessary to conform with any requirement of the Registrar of Incorporated Societies may be made by the Committee without reference to any General Meeting of members.
41. The decision of the Committee on the interpretation of the Rules of the Club, or any matter or
thing not contained in these Rules and which pertains to the Club, its property or interest shall be conclusive and binding on all members of the Club until revoked in General Meeting.
BINDING ON MEMBERS
42. Every member shall be bound by and submit to the Rules of the Club
COLOURS OF THE CLUB
43. The colours of the Club shall be Green, Gold & White. Combinations of these colours incorporating the Club monogram may be used for jersey / shirts for interclub teams, only with the approval of the Committee.
44. (a) The Committee and staff of the Club shall be indemnified by the Club against all losses and expenses incurred in and about the discharge of their duties excepting such as arise from theft, fraud or collusion for personal gain.
(b) No member of the Committee shall be liable for the acts or defaults of any other member of the Committee or any loss occasioned by their wilful default or by their wilful acquiescence. The Committee and each of its members shall be indemnified by the Club for all liabilities and costs incurred by them in the proper performance of the functions and duties, other than as a result of their wilful default
45. (a) The Club may be voluntarily wound up in accordance with the provisions of “The Incorporated Societies Act 1908” or any statutory enactment substituted thereof
(b) In the event of the winding up of the Club if a surplus of assets remains after the payment of all the Club’s debts and liabilities, the assets shall not be paid to or distributed among the members, but shall be given to such charitable societies with like or similar objective as the Club resolves in General Meeting. Payment shall be made only to an incorporated society whose Rules prohibit the distribution of funds of the society among the members of that society.
Constitution was amended at a Special General Meeting – 30 May 2015
Date Printed: July 2015